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(cont.)Terms of Reference
III. RESPONSIBILITIES OF EXECUTIVE &
MEMBERS OF BRRT
A) The BRRT Members are directly responsible to manage and provide
initiatives to it’s bayline communities:
To ensure financial administration of BRRT funds by:
❏ Preparing and approving annual operating budget
❏ Reviewing financial reports and ensuring any, if necessary, corrective
steps are taken
❏ Ensuring purchasing is approved annually by whom and maximum
amount
❏ Reviewing and approving financial reports and accounts monthly
❏ When discussing a specific issue, members will ensure inclusion of
community residents involved or affected by that issue
❏ When an individual community hosts a BRRT meeting, members will
ensure that community residents will be invited and encouraged to
observe and participate
❏ BRRT will work to ensure that Transportation Facilities, Education,
Culture, Housing, Health and Social Development Services which are
provided by other agencies, in a manner that is acceptable to the
residents of the Bayline communities.
B) The BRRT Executive shall consist of a President, Secretary/Treasurer.
These positions are elected annually through a nomination process every
March at a meeting of the BRRT.
DUTIES OF THE PRESIDENT OF THE BRRT
BRRT representative
Serve as Official spokesperson of BRRT
Ensure decisions are made
Can vote in consultation with other member from his/her
community
Ensures finances are in good order
Seeks information from and distributes same to residents
Act in the best interests of the BRRT
Know BRRT limitations and BRRT directives
Guard against Conflict of Interest
Ensure training is provided as required by BRRT members
Make objective and unbiased decisions
Serve as signing authority
DUTIES OF THE SECRETARY/TREASURER OF THE
BRRT
Supervises staff on financial matters
Presents financial report at each meeting
Oversees Annual Audit of Financial Statements
Serve as signing authority
DUTIES OF MEMBERS OF THE BRRT
Presents issues/minutes from the BRRT to their community and
council
Share information/resources from their community to BRRT
Seek and distribute information to residents
Act in best interest of the community
Promote good relations
Attend all meetings
Participate in BRRT discussions and decisions
Know BRRT limitations and directives
Manage and account for funds
Provide supervision and guidance
Accept responsibility for BRRT decisions and publicly support
decisions
One member from each community to serve as a signing officer
DUTIES OF EXECUTIVE DIRECTOR OF BRRT
Attend all BRRT meetings
Prepares minutes of all meetings
Maintains BRRT files
Responds to correspondence upon BRRT direction
Provides BRRT records for inspection
Reviews and advises on programs
Participate in training programs
Coordinates application process on projects/initiatives identified by
BRRT
Other duties as assigned
DUTIES OF MEETING CHAIRPERSON
The role of meeting Chair shall rotate between the community
representatives
Shall serve as the meeting manager
Chair the meeting
Prepare the site, invite community members and arrange for
refreshments
Determine the location of the next meeting
Designate the next chair
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